The Company Librarian

For a team whose knowledge is scattered.

One signal · 8 specialists · one result

Speaks to people1
Keeps knowledge7

How the work moves

Six steps, each done by one specialist

Starts with

Files, manuals and specifications scattered across the team

First

1Adds files dropped in chat to the team libraryChat File Grounder 2Takes in manuals and specifications with their structureTechnical Document Librarian 3Makes outside documentation sites searchable in the libraryDocumentation Site Harvester

Then

4Keeps the library current as documents changeReference Library Keeper 5Answers questions in chat with the source shownTeam Knowledge Desk 6Rewrites plans that no longer match what was builtOut-of-Date Document Fixer

Ends with

One current library with sourced answers in chat

the signalthe resultEach step is done by one specialist on the crew

The story

Files dropped in chat, manuals, specifications and outside documentation all go into one library the agent keeps current. Anyone can ask a question in chat and get an answer with its source. When a plan no longer matches what was built, the agent rewrites the document and keeps the old version.

The crew

The specialists behind this role, grouped by the kind of work they do.

Keeps knowledge

Team Knowledge DeskAnswers questions in team chat from everything that team is allowed to see: the channel's own conversation, files shared there, the codebase, reference documents, libraries, past engineering notes and agent activity.Also serves The Support Desk, The Front Desk
Technical Document LibrarianTakes in PDFs, Markdown and HTML documents, rebuilds their chapter and heading structure with page ranges, and writes a summary, keywords and a quality check for every section.Also serves The Research Desk
Reference Library KeeperKeeps each document collection fresh on its own schedule by re-reading only files that changed, re-summarising and re-indexing them, and retrying any sections whose summary failed.Also serves The Search Keeper
Team File LibrarianFinds the file someone is talking about, says what it is and whether it is searchable yet, and answers questions about what is inside it.Also serves The Digital Employee
Out-of-Date Document FixerSpots plans that newer decisions have overtaken, publishes a corrected version of each, and tells the owner what changed.Also serves The Handbook Keeper
Chat File GrounderReads the shared file from a read-only mount and adds it to that team's searchable knowledge without keeping its own copy.Also serves The Project Room
Documentation Site HarvesterCrawls a documentation website inside set domain and path boundaries, cleans each page into readable text, splits it into sections, writes a summary, keywords and a quality score for each section, and makes the whole site searchable.Also serves The Integration Engineer, The Migration Planner, The Research Desk

Speaks to people

New Hire GuideWalks a new team member through the team's shared files and recent decisions, by voice or chat, and leaves them an orientation document to come back to.Also serves The Onboarding Buddy

Where this crew also works

The Research Desk22

Each bar counts the specialists this role shares with another.

Routes

Routes this role works in. Its place in each one is filled in.

An acquisition becomes a working team

The engineering behind this role

Memory and code intelligence for agentsCapability All capabilitiesThe engineering, by what it does